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Scheduling candidates

Dover helps you schedule interviews throughout the entire interview process with email templates and booking links.

Updated over 2 months ago

Quick Setup

Before emailing and scheduling candidates in Dover, you'll need to:

  1. Authorize your email account in Personal Settings > Email Connection (Dover only supports Google Workspace)

  2. Choose an scheduling method in Personal Settings > Interview Scheduling:

    • Dover Scheduling (uses Google Workspace)

    • Third-party link (e.g., Calendly)

    • Manual scheduling (no link)

Scheduling candidates

We recommend setting up an Interview Plan first to streamline the scheduling process.

Schedule from Candidates page

  1. Navigate to your chosen job and select Candidates from the top bar menu

  2. Click Advance next to the candidate you'd like to schedule

  3. Select your email template and customize the scheduling email

  4. (Optional) Add a scheduling link for the candidate to book with an interviewer

  5. Click Send and Update Stage

Schedule from Review page

  1. Click Review from the left sidebar menu

  2. Select a job from the Active Jobs dropdown

  3. Click Schedule next to the candidate you'd like to advance

  4. Select the interview stage, interviewer, and customize the scheduling email

  5. (Optional) Add a scheduling link for the candidate to book with an interviewer

  6. Click Send and Update Stage

Rescheduling candidates

If you use Dover Scheduling, you can reschedule interviews in Dover.

Reschedule from a Candidate's Page

  1. Click the search icon from the left sidebar menu and search for a candidate

  2. On the candidate page, click Reschedule

  3. Customize your rescheduling email and click Send

  4. Your existing interview will be canceled. If using Dover Scheduling, the candidate will receive a new scheduling link

Reschedule from Google calendar event

  1. Find the event on your Google Calendar and click on it

  2. You will see two rescheduling links - one for you, and one for the candidate

  3. Click on Reschedule in ATS to get started

  4. You'll be redirected to Dover where you can customize and send the rescheduling email

Frequently Asked Questions

Can I send emails through Dover using Outlook?

No, currently Dover only supports sending emails from Gmail accounts. If you use Outlook, please contact [email protected] as we may develop a Microsoft integration in the future.

Do I need to set up my interview plan before scheduling candidates?

No, but setting up your interview plan first will make the process easier and faster. It's also helpful to set up email templates and assign them to each interview stage.

Can I change my scheduling preferences?

Yes, each interviewer can set and change their scheduling preferences in Dover at any time.

Can I schedule multiple interviews at once?

Currently, Dover requires you to schedule candidates individually, but the process is streamlined for efficiency. You can schedule multi-part interviews.

What happens if a candidate needs to reschedule multiple times?

Candidates can use the reschedule function as many times as needed. Each time, the previous interview will be canceled and a new scheduling link will be sent.

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