Every user added to Dover is assigned to one of two user permission levels: Admin or Basic. A user’s permission indicates the level of access a user has within Dover. The user permission level is assigned when a user is first added to Dover, but can also be edited later.

Company Roles

👑 Admin

Admins will have full access to all jobs in Dover. Admins can view compensation information, all candidate feedback, schedule and reject candidates, send candidates emails, and view private jobs. Admins can also assign what level of access other users have. Admins can additionally set the default role for new users.

👀 Basic

Basic users have limited access to information and actions in Dover based on their role on a hiring team. Hiring team members are set upon job creation and can also be edited at any time by either Admins, the Hiring Manager, or Recruiter. Learn more about their permissions.

Job Roles

👤 Hiring Manager

Hiring Managers are assigned when a new job is created in Dover. Hiring managers have full access to all information about their jobs. Hiring managers can view compensation information, candidate feedback, schedule and reject candidates, and send candidates emails.

📱Recruiter

Recruiters are assigned when a new job is created in Dover. Recruiters have the same level of access as hiring managers.

👥 Hiring Team Members

Additional hiring team members can also be added to individual jobs. You can add additional team members when you create a job in Dover. Team members have the same access as Hiring Manager and Recruiter with the following exceptions: they cannot view interview feedback, compensation information, or see activity when candidates are in the offer or hired stages.

👀 Other

This category includes users whose company role is Basic. Interviewers, for example, will fall under this category if they are not assigned to your hiring team.

If you are not a member of a hiring team, you will still be able to view candidates but will not be able to view compensation information, schedule or email candidates, or edit candidate contact info. You will only be able to view feedback that you submit yourself.

📊 Breakdown of Job User Permissions

Role	View Job Compensation	View Interview Feedback	Email & Schedule Candidates	Edit Candidate Contact Info	Candidates in Offer Stage / Hired
Hiring Manager	✅	✅	✅	✅	✅
Recruiter	✅	✅	✅	✅	✅
Hiring Team Member(s)	❌	❌	✅	✅	❌
Other (not on hiring team)	❌	❌	❌	❌	❌

🏢 How to assign company roles:

ℹ️ Only an Admin can assign permission levels.

In ⚙️Settings & Members, go to the Members tab: https://app.dover.io/setup/company/users
Select what level of permissions new users are automatically given: Admin or Basic.
Select the role for each user from the dropdown: Admin or Basic

💼 How to assign job roles:

ℹ️ Only a Hiring Manager, Recruiter, or Admin can edit job roles.

Select a job in Dover
Click the ✏️ next to the profiles to the right of the Job Status dropdown.
Edit the Hiring Manager, Recruiter, or Add additional team members.
When you've made changes, click Save.

🔒 Private Jobs

ℹ️ Private or unlisted jobs are only visible to Admins and members of the hiring team (hiring manager, recruiter, and additional team members)

Dover supports creating private jobs with limited visibility to other people in your company. Private jobs will not be visible in Dover to users who do not have permission to view that job.

How to make a job private:

ℹ️ Jobs can be set as Private when you +Add a job in Dover. Job visibility can also be edited later by members of the hiring team.

Select a job in Dover
Next to the Job Status, click the 👁️ icon
Select Private ✔️

🎉 Candidates in Offer Stage and Hired Candidates

👀 When a candidate's status is "Offer" status is updated to "Hired", their activity feed is hidden and will only be visible to the hiring manager and recruiter on the job, as well as admins.

Once a candidate has been moved into the Offer or Hired stage, only the hiring manager and recruiter on the job (as well as admins) can update their stage. If a hiring manager, recruiter, or admin changes a candidate from an offer/hired stage or status into a different stage, the activity feed will be visible again.
You can read more about actioning candidates here.

❓ Frequently Asked Questions

❓Can I grant access to individuals outside of my company?

At this time, you cannot grant access to individuals outside of your company. In order to grant someone access to your account in Dover, please make sure to create an email account for them that is listed under your Company Domains here: https://app.dover.io/setup/company/basic-info.

❓ When I hire a candidate, will they be able to see their Dover profile when they join my team?

When a candidate is marked as "hired" or "offer" in Dover, their activity feed is hidden and will only be visible to the hiring manager and recruiter on the job (or admins).