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Members and Permissions
Members and Permissions

Control access levels and manage team permissions for jobs and candidates in Dover.

Updated over a week ago

Manage team access and control visibility in Dover by setting up company roles, job-specific permissions, and user access levels.

Company roles

Admin permissions

Admins have complete access to all Dover features including:

  • Full visibility of all jobs, including private listings

  • Access to compensation information and candidate feedback

  • Ability to schedule interviews and reject candidates

  • Permission to send candidate emails

  • Control over other users' access levels

  • Authority to set default roles for new users

Basic permissions

Basic users have limited access based on their role on specific hiring teams. Their permissions are determined by their assigned job roles.

Managing team access

Inviting team members

  1. Click Invite new user

  2. Enter email addresses for team members you want to invite

  3. Add an optional welcome message

  4. Click Invite to send an email with login instructions to the provided email addresses

Deactivating users

Admins can deactivate members who should no longer have access to Dover:

  1. Navigate to Company Settings > Members

  2. In the Active tab, find the user to be deactivated

  3. Click 🚫 Deactivate

Note: Consider deactivating accounts for team members who have left the company.

Reactivating users

Admins can reactivate members who need access restored to Dover.

  1. Go to Company Settings > Members

  2. In the Deactivated tab, find the user to be reactivated

  3. Click ♻️ Reactivate

Editing users

Admins can edit information about members including their name, title, and role permissions (admin or basic)

  1. Go to Company Settings > Members

  2. Click ✏️ edit next to the user

  3. Edit the name, title, and role fields

  4. Click Save

Job roles

Hiring manager and recruiter permissions

Both hiring managers and recruiters are assigned during job creation and have full access to their designated jobs, including:

  • Viewing compensation information

  • Accessing candidate feedback

  • Scheduling and rejecting candidates

  • Sending candidate emails

  • Managing candidates in offer/hired stages

Additional team members can be added to jobs with the following capabilities:

  • Scheduling and emailing candidates

  • Editing candidate contact information

Restrictions:

  • Cannot view interview feedback

  • Cannot access compensation information

  • Cannot see candidate activity in offer/hired stages

Other user permissions

Basic users not assigned to a hiring team can:

  • View candidates

  • View their own submitted feedback

Restrictions:

  • Cannot view compensation information

  • Cannot schedule or email candidates

  • Cannot edit candidate contact information

Managing permissions

Setting company roles

  1. Navigate to https://app.dover.com/settings/company/members

  2. Choose the default permission level for new users

  3. Edit individual member permissions by clicking edit and changing the "Role" from the dropdown.

Note: Only admins can modify permission levels.

Role

View Job Compensation

View Interview Feedback

Email & Schedule Candidates

Edit Candidate Contact Info

Candidates in Offer Stage / Hired

Hiring Manager

✅

✅

✅

✅

✅

Recruiter

✅

✅

✅

✅

✅

Hiring Team Member(s)

❌

❌

✅

✅

❌

Other (not on hiring team)

❌

❌

❌

❌

❌

Assigning job roles

  1. Select a job in Dover

  2. Click Edit next to the profiles

  3. Modify hiring manager, recruiter, or team member assignments

  4. Click Save to confirm changes

Note: Only hiring managers, recruiters, or admins can edit job roles.

Private jobs

Private jobs are only visible to admins and assigned team members. To set job privacy:

  1. Select a job in Dover

  2. Click the visibility icon 👁️ next to Job Status

  3. Select Private

Note: Privacy settings can be adjusted during job creation or modified later by the hiring team.

Frequently asked questions

Can I grant access to individuals outside my company?

No, users must have an email account under your registered Company Domains to access Dover.

Who can see candidate information after they're hired?

When candidates reach the "Offer" or "Hired" stage, their activity feed is only visible to the hiring manager, recruiter, and admins.

Can hired candidates see their Dover profile when joining the team?

No, candidate profiles and activity feeds remain restricted to the hiring manager, recruiter, and admins even after candidates join the company.

Once a candidate has been moved into the Offer or Hired stage, only the hiring manager and recruiter on the job (as well as admins) can update their stage. If a hiring manager, recruiter, or admin changes a candidate from an offer/hired stage or status into a different stage, the activity feed will be visible again.

What happens to deactivated users' data?

Deactivated users' historical actions and feedback remain in Dover, but they can no longer access the platform.

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