Candidates - Overview
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Written by Customer Support
Updated over a week ago

Overview

In the Candidates view, you can see all of your candidates and applicants from the moment they enter your hiring funnel until they reach the final interview stage!

  1. πŸ”΄ Applicants - if you have enabled any job boards, applicants will appear here.

  2. 🟠 Leads - these are candidates who will receive outreach - candidates sourced using Sourcing Autopilot, Sourcing CoPilot, and the Add Candidate feature) - sorted into 3 sections:

    1. Queued - candidates who are scheduled to receive outreach

    2. Contacted - candidates who have received outreach, but have not responded yet

    3. Responded - candidates who have responded to your outreach as interested

  3. 🟑 Interviewing - candidates actively moving through your interview process - the sections here will vary depending on the stages in your interview plan.


πŸ“¬ Applicants

If you've enabled Job Boards in Dover, Applicants will appear in your Candidates view.

  1. πŸ”΄ Name - Candidate's name, links to the candidate's LinkedIn profile, current job title if it's publicly listed

  2. 🟠 Current Stage - Stage in the interview process: Applied

  3. 🟑 Next Up - Applicants will always say Needs Action until they are πŸ‘ Approved or πŸ‘Ž Rejected

  4. 🟒 Actions - Select the next interviewer and πŸ‘ Approve an applicant or πŸ‘Ž Reject them. Depending on your Interview Plan and Dover settings, applicants will be sent scheduling or rejection emails.

  5. πŸ”΅ Last Modified - When the applicant applied for your role

  6. 🟣 Review Applicants - Review all applicants sorted and ranked by your criteria

  7. ⚫ Inbound Preferences - Change your criteria for applicants

Applicants

  1. Resume - View each applicant's resume, if they provided one

  2. Applicant Actions - Take actions such as πŸ‘ Schedule interview, πŸ‘Ž Reject, Bookmark applicant for your team to review, or click the overflow menu (...) to take additional actions such as πŸ”„ Move applicant to another job, or indicate if your team will handle next steps (I'll handle from here).

  3. Resume, Application, Notes - View applicants Resume, answers to their Application questions, and leave Notes for teammates about applicants.

  4. Ranked Applicants - Applicants will be labeled Best Match, Close Match or Mismatch based on your Criteria. If it says Scoring, Dover is still scoring a newer application based on your criteria. From the menu options, you can filter and sort applicants, bulk reject applicants, search for applicants, and adjust applicant criteria.

    1. πŸ”΄ Filter - Source Filter (eg. job boards like LinkedIn), Criteria Match (eg. Best Match, Close Match or Mismatch) or Application Questions

    2. 🟠 Sorting - Sort applicants by Best Match, Newest or Oldest

    3. 🟑 Bulk Reject - Bulk reject applicants and (optionally) send rejection emails

    4. 🟒 Search - Search for an applicant by name

    5. πŸ”΅ Criteria - Make changes to your applicant criteria. Changes will affect whether applicants are a match

    6. 🟣 AI Chat - Use AI Chat to help sort and filter your applicants

  5. AI Chat

  6. Applicant Info - You can view the applicants profiles like LinkedIn, GitHub, change the interview stage, contact information, view the source (what job board they applied on), etc. Use the pencil icon to make changes.


πŸ“€ Leads (Sourcing Autopilot & Sourcing Copilot)

Leads are candidates sourced by your team or Dover who receive outreach emails.

1️⃣ Queued

Queued candidates are scheduled to receive outreach.

  1. πŸ”΄ Name - Candidate's name, links to the candidate's LinkedIn profile, current job title if it's publicly listed

  2. 🟠 Current Stage - Stage in the interview process (New Lead)

  3. 🟑 Next Up - Next step in the process

  4. 🟒 Actions - View and edit outreach by clicking anywhere on the candidate card.

    1. Queue outreach email to send by clicking Queue to send.

    2. Edit outreach email to customize messaging.

    3. Remove the candidate from queued so they do not receive outreach by clicking ❌.

  5. πŸ”΅ Last Modified - When the candidate was queued

2️⃣ Contacted

Once a candidate receives an outreach email, they move to Contacted.

  1. πŸ”΄ Name - Candidate's name, links to the candidate's LinkedIn profile, current job title if it's publicly listed

  2. 🟠 Current Stage - Stage in the interview process (Contacted)

  3. 🟑 Next Up - Next step in the process (if followup emails are queued)

  4. 🟒 Actions -

    1. Send now to send a followup immediately.

    2. Edit followup email

    3. Cancel a followup email by clicking ❌.

  5. πŸ”΅ Last Modified - When the candidate was queued

  6. 🟣 Sort Contacted - Select All, Outreach Sent, Followup 1 sent, Follow up 2 sent, etc to sort your contacted list.

3️⃣ Responded

Once a candidate has responded with interest, they move to Responded.

πŸ’‘ It’s important to pay close attention to candidates in this stage - they are interested and awaiting your response! We have found that interest rates drop by 5% for each day that candidates wait for a response from you.

  1. πŸ”΄ Name - Candidate's name, links to the candidate's LinkedIn profile, current job title if it's publicly listed

  2. 🟠 Current Stage - Stage in the interview process (Responded)

  3. 🟑 Next Up - Next step in the process

  4. 🟒 Actions - Select the Next Interviewer before approving them. πŸ‘ Approve or πŸ‘Ž Reject candidates. Depending on which features you have enabled, Dover will send a scheduling or rejection email.

  5. πŸ”΅ Last Modified - When the last communication with the candidate took place


πŸ“ž Interviewing

Once you’ve approved a candidate, they move to Interviewing. Your Interview Plan will determine what your interview stages will be.

  1. πŸ”΄ Name - Candidate's name, links to the candidate's LinkedIn profile, current job title if it's publicly listed

  2. 🟠 Current Stage - Stage in the interview process: Scheduling (currently being scheduled), Scheduled, or Completed.

  3. 🟑 Next Up - What the candidate is doing next

    1. Dover Scheduling

    2. You are Scheduling

    3. Interview Scheduled + interviewer

    4. Needs Action (interview is completed)

  4. 🟒 Actions -

    1. No action available (usually when candidate is in Scheduling),

    2. Review Interview Notes (Dover Interview has been completed),

    3. Reschedule

    4. πŸ‘/πŸ‘Ž to Schedule or Reject a candidate after an interview is completed

  5. πŸ”΅ Last Modified - Last communication or action on a candidate

  6. ⚫ Candidate view - Table view (a traditional candidates view) or Board view (a kanban-like view)

  7. 🟣 Quick Filters -

    1. Interviewing (all candidates interviewing)

    2. Late Stage (all candidates in on-sites or final interviews)

    3. Scheduled (all candidates scheduled for interviews)

  8. 🟀 Filter

    1. Status - Active, Withdrew, Hired, Rejected, Snoozed

    2. Source - Dover Sourcing, Manually Added, Referral, Inbound Application


πŸ—‚οΈ Filters

You can filter candidates by their Status - Active, Rejected, Snoozed, Source - Dover Sourcing, Manually Added, Referral, or Inbound Application, or use Quick Filters for candidates who are interviewing.

Quick Filters

  • Interviewing - all candidates interviewing

  • Late Stage - all candidates in final rounds of interviews (eg. onsite, final interview)

  • Scheduled - all candidates scheduled for interviews

Filter

  • Status

    by default, only Active candidates appear in the Candidates view

    • Active

    • Withdrew

    • Hired

    • Rejected

    • Snoozed

  • Source

    by default, candidates from all sources appear in the Candidates view

    • Dover Sourcing (Sourcing Autopilot)

    • Manually Added

    • Referral

    • Inbound Application (Applicants)

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