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How to set up your interview plan
How to set up your interview plan
Updated over 8 months ago

Take control of your Interview Plan in the Dover App by customizing it for your role. Dover can help you manage and schedule candidates!

How to access your interview plan

  1. Go the the Dover App

  2. Select a job

  3. Navigate to the Interview Plan tab

How to edit an interview plan

Dover's Interview Plan is very flexible and allows you create a great interview plan that you can iterate on throughout the recruitment process.

✏️ How to edit an existing interview stage

  1. Go the the Dover App and select a job

  2. Navigate to the Interview Plan tab

  3. ✏️ Click next to an interview stage to make changes.

➕ How to add a new interview stage

  1. On the Interview Plan, click + to add a new interview stage

  2. Select a Single-part Interview, Multipart Interview or Assessment / Other.

  3. Complete the stage details and click Next

Single-part Interview

Single-part interviews are ideal for sending a scheduling link for a candidate to book time with an interviewer.

  1. Stage Name - Edit the interview stage name. (The stage name is often visible to candidates in email templates and calendar events.)

  2. Duration - Choose the length of the interview from the dropdown options.

  3. Default Interviewer(s) - Assign interviewer(s). If multiple interviewers are added, Dover will round robin between interviewers based on availability.

  4. ATS stage mapping and Feedback form - Map to corresponding ATS stage and Feedback form (Ashby, Greenhouse & Lever only - read more about ATS Setup here)

🚨 Note: Interviewers must complete their interview preferences before Dover can send scheduling to candidates.

Multi-part Interview

Multipart Interviews are great for virtual or in-person onsite interviews where there are multiple interview steps on a single day. You can also use for a single-part interview with multiple interviewers required on one call.

We recommend asking candidates for their availability and manually scheduling these calls. If Dover is handling scheduling for your multi-part interviews, we will coordinate scheduling with the candidate and interviewers.

  1. Order - If the interview sub-stages need to happen in a specific order, please change the interview order by selecting options from dropdown menu.

  2. Stage name - Edit the interview stage name & sub-stage names. (The stage names are often visible to candidates in email templates and calendar events.)

  3. Duration - Choose the length of each interview from the dropdown options.

  4. Interviewer(s) - Add or remove interviewers for each sub-stage. Please ✅ if "All interviewers are required" for this stage. Otherwise, Dover will alternate interviewers based on the interviewers' and candidate's availability.

  5. + Add Interview - Click Add Interview to create an additional sub-stage. Click 🗑️ to delete a sub-stage

  6. Interview Location, Meeting Link, Additional Instructions - Please use these fields to provide Dover with the location of the onsite--in-person or virtual--as well as any other scheduling information

  7. Schedule Debrief (Optional) - ✅ If you'd like Dover to schedule a debrief with your interview team after the interview. Use the dropdown menu to indicate the desired duration. Debriefs will be scheduled at the earliest calendar availability for all members of the onsite.

  8. Schedule events on (Optional) - Please choose the interviewer whose calendar will host the scheduling for this interview. All interviewers will receive calendar invites to their part of the interview.

  9. ATS stage mapping and Feedback form - Map to corresponding ATS stage and Feedback form (Ashby, Greenhouse & Lever only - read more about ATS Setup here)

Assessment / Other

Assessment / Other interview stages can be used for take home assignments, Reference checks, or any other non-meeting stage of your interview plan.

Assessment / Other stages do not support sending a scheduling link.

  1. Stage name - Edit the interview stage name & sub-stage names. (The stage names are often visible to candidates in email templates and calendar events.)

  2. ATS stage mapping and Feedback form - Map to corresponding ATS stage and Feedback form (Ashby, Greenhouse & Lever only - read more about ATS Setup here)

How to reorder your interview plan

Your interview process may change over time. If you need to reorder your interview plan, you can easily make changes in Dover.

  1. Go the the Dover App and select a job

  2. Navigate to the Interview Plan tab

  3. Click to left of an interview stage and drag the interview stage to reorder it.

    ℹ️ Please note that if there are active candidates in that stage, you will need to move them first before rearranging your Interview Plan

How to edit email templates

  1. Go the the Dover App and select a job

  2. Navigate to the Interview Plan tab

  3. ✏️ Click next to an interview stage to make changes.

  4. Use the dropdown to select which email template to edit (eg. scheduling, rejection)

  5. Click Edit Mode, and edit the email template. Use the variables to enter dynamic content into your emails.

  6. Click Preview Mode to see how your email will look to candidates.

  7. Click Next and be sure to Save your changes.

Click here to learn more about email template best practices.

How to edit feedback forms

Feedback forms are a great way to standardize interview questions for different stages of the interview process. You can learn more here.

  1. Go the the Dover App and select a job

  2. Navigate to the Interview Plan tab

  3. ✏️ Click next to an interview stage to make changes.

  4. Click Feedback forms to view and edit Dover feedback forms for that interview stage.

  5. Click +Add question

  6. Select Create new question or Choose from existing and click Save

  7. Once you've added questions, you can ✏️ edit your existing questions or 🗑️ remove them.

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