How to set up your interview plan
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Written by Customer Support
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Set Up Your Interview Plan

✨Take control of your Interview Plan in the Dover App by customizing it for your role. Dover can help you manage and schedule candidates! ✨

ATS Integration Settings (Ashby, Greenhouse, Lever)

If you do not use Dover's ATS, please be sure to sync your job with your ATS.

Ashby

If you've integrated Dover with Ashby, please provide the following information:

🟧 (ATS) job - Please select the job from the dropdown is as it appears in Ashby.

🟩 Post on behalf of: - Please make sure the correct point of contact from your team is chosen here.

Read more about our Ashby integration.

Lever/Greenhouse

If you've integrated Dover with Lever or Greenhouse, please provide the following information:

🟧 (ATS) job - Please select the job from the dropdown as it appears in your ATS.

🟩 Post on behalf of: - Please make sure the correct point of contact from your team is chosen here.

πŸŸͺ Add to (ATS) when - Please select whether you want add:

  • candidates who are approved for Initial Call

  • candidates who have responded to outreach

  • all candidates who have been sent outreach

Read more about our Lever & Greenhouse integrations.


Interview Stages

✏️ Customize each stage of your interview plan

Initial Call

Dover strongly recommends using our expert Interviewers for the Initial Call. Learn more.

πŸŸ₯ Stage name - You can customize the name of each interview stage

🟧 Duration - Please select the length of the interview

🟩 Interviewers - Please choose Dover Interviewers or team members

πŸ’‘ Please note that interviewers must sign into Dover and complete their Interview Preferences before Dover can schedule candidate interviews with them!

🟦 ATS stage mapping - If you're using Lever or Greenhouse, please select the correct interview stage here in the same order as in your ATS.

πŸŸͺ Feedback form - If your ATS supports feedback forms and each stage been mapped to the job in your ATS, you can select them from the dropdown.

Second interview

πŸŸ₯ Stage name - You can customize the name of each interview stage

🟧 Duration - Please select the length of the interview

🟩 Interviewers - Please choose team members

πŸ’‘ Please note that interviewers must sign into Dover and complete their Interview Preferences before Dover can schedule candidate interviews with them!

🟦 ATS stage mapping - If you're using Lever or Greenhouse, please select the correct interview stage here in the same order as in your ATS.

πŸŸͺ Feedback form - If your ATS supports feedback forms and each stage been mapped to the job in your ATS, you can select them from the dropdown.

Third interview / Take-home

For the third interview, please follow the instructions for the Initial Call or Second Interview

Take-home assignment

  1. Click πŸ“” Add take-home

  2. Select how many days a candidate has to complete the assignment

  3. (Optional) Schedule a setup call with candidates

  4. Complete the email template and include take home instructions

Onsite and Final interview

πŸŸ₯ Order - If the interview sub-stages need to happen in a specific order, please change the interview order by selecting options from dropdown menu.

🟧 Stage name - You can name the sub-stages here

🟩 Duration - You can select a duration for each sub-stage using the dropdown menu

🟦 Interviewers - You can add or remove interviewers for each sub-stage. Please βœ… if "All interviewers are required" for this stage. Otherwise, Dover will alternate interviewers based on the interviewers' and candidate's availability

πŸŸͺ + Add Interview - Click Add Interview to create an additional sub-stage. Click πŸ—‘οΈ to delete a sub-stage

🟨 Interview Location, Meeting Link, Additional Instructions - Please use these fields to provide Dover with the location of the onsite--in-person or virtual--as well as any other scheduling information

🟦 Schedule Debrief (Optional) - βœ… if you'd like Dover to schedule a debrief with your interview team after the interview. Use the dropdown menu to indicate the desired duration. Debriefs will be scheduled at the earliest calendar availability for all members of the onsite.

🟧 Schedule events on (Optional) - Please choose the interviewer whose calendar will host the scheduling for this interview. All interviewers will receive calendar invites to their part of the interview.


Customize interview stage names

  1. Go to the Dover App.

  2. Go to Job ➑️ Interview Plan

  3. Click ✏️ or the title of the interview name you wish to change.

  4. Change the interview name

  5. Save the interview plan to confirm your changes.


Customize email templates

For each interview stage, you can edit the email templates for Scheduling and Rejection emails.

  1. On the Interview Plan, click ✏️ next to the interview stage to make changes.

  2. Under Email templates, select Scheduling or Rejection from the dropdown.

  3. In Edit Mode, make changes.

  4. In Preview Mode, review changes and click Next.

  5. Make sure to Save your changes

Click here to learn more about email template best practices.


Add Feedback forms

If you use Dover's ATS, you can add questions to Feedback forms.

  1. On the Interview Plan, click ✏️ next to the interview stage to make changes.

  2. Under Feedback forms, but click +Add question

  3. Create new question or Choose from existing and click Save

  4. You can see all your feedback questions and use them during your interviews.

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