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Set Up Your Scheduling Preferences - Outlook

Set Up Your Scheduling Preferences - Outlook

Set up your scheduling with Outlook and Calendly
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Written by Customer Support. Updated over a week ago

If you're an Outlook customer, we recommend using Calendly for scheduling. Generate a Calendly link using the instructions below and send it over to us on Slack.

🚨Because Dover does not integrate with Calendly, Dover will be unable to schedule, reschedule, and a send followups to candidates. Once your Calendly link is sent to candidate, communications and scheduling will be handed over to your team. Please contact Dover's Support team if you have any questions.

Calendly Setup

Step 1: Sign up for a Calendly account

(Setup time: 2 minutes)

  1. Sign up for an account using this link with your company email account

  2. Follow the onscreen prompts

  3. Set your URL.

    • Pro tip: Keep this simple to ensure people know who you are ie:

  4. Indicate what calendars you want Calendly to check for conflicts

    • Don't see a calendar here that you want to add? No worries - you can add additional calendars here later. Login to your gmail account and make sure you're subscribed to all relevant calendars through google calendar.

  5. Set your availability per your preferences - you can always edit this later!

Step 2: Configuring your Scheduling Link Event Type

(Setup time: 2 minutes)

In order to prevent any latency with scheduling, we need you to configure your Calendly link ahead of time to indicate the communication medium you prefer. To do this, you will need to follow the instructions below for either video interviews or phone interviews.

Want to do Video interviews?

For Video (screenshots attached)

  1. Login to Calendly

  2. Click the ⚙️ on the Meeting (whichever duration you prefer)

  3. Click Edit

  4. Click What event is this

  5. Edit location to be Google Meet or Zoom

Want to do Phone interviews?

If you want to do phone calls with candidates, you'll need to be sure and ask what their number is as a freeform question. (screenshots included below)

  1. Login to Calendly

  2. Click the ⚙️ on the Meeting (whichever duration you prefer)

  3. Click Edit

  4. Click What event is this

  5. Edit location to be a Phone call

  6. Indicate whether you will call the candidate or they will call you

  7. Click Save + Close

Step 3: Reminders

A lot of Calendly users have automatic reminders enabled because it proves extremely helpful in generating a higher “scheduled” to “call completed” conversion rate.

  • Instructions for setting this up:

    1. Go to https://calendly.com/event_types/user/me

    2. Click the ⚙️ on the Meeting (whichever duration you prefer)

    3. Click Edit

    4. Select Notifications and Cancellation Policy

    5. Toggle ON for Email Reminders and/or Text Reminders

    6. If desired, select Personalize to customize the content reminders and frequency.

    7. We suggest 24 hours and 1 hour before.

    You're ready to chat! Share your link directly in Slack or by shooting an email to [email protected]

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