Overview
This article explains how to set up your interview preferences in Dover based on your preferred scheduling method. Each interviewer on your team should configure their own preferences.
How to set your interview preferences
Here's how to access your interview preferences in Dover.
Log in to the Dover App
Navigate to Settings & Members > Personal Settings > Interview Scheduling
Complete your profile (name, role title, and pronouns)
This information introduces you to candidates (e.g., "Anvisha is the CPO at Dover")
Role titles and pronouns can be used as variables in email templates.
Choose how candidates can book time with you: Dover Scheduling Link, Third-party link, or Do not use a scheduling link.
Choosing your scheduling method
Choose where and when candidates can book interviews with you.
Dover Scheduling Link: Let Dover schedule candidates for you using Google Calendar
Third-party Link: Use an external scheduling tool (e.g., Calendly)
No Scheduling Link: Manually coordinate interviews outside of Dover
Option 1: Dover Scheduling Link
Connecting your calendar
Click Connect Google
Review permissions information and click Continue
Select your work email account
Grant all requested permissions:
These permissions allow Dover to create interview events and prevent double-booking
Dover has been thoroughly audited by Google and is compliant with security standards
Setting up your interview preferences
Select interview location
Choose from:
Google Meet
Zoom
Whereby
Phone Call
In Person
Set your availability
Select days and times you're available for interviews
Confirm your time zone is correct
Select all calendars Dover should check to avoid double-booking
Optional Settings
Advance Notice: Time required before candidates can book (default: 24 hours)
Buffer Time: Time before and after interviews (set to 0 to maximize availability)
Maximum Interviews Per Day: Limit how many interviews can be scheduled daily
Backup Phone Number: Included in all booking links to reduce technical difficulties
Branding: Your company logo appears on scheduling pages
Rescheduling & Cancellation: Candidates can reschedule/cancel directly from the calendar invite
Tip: Click "See my availability" to preview when candidates can book with you.
Managing Your Calendar Availability
Blocking Off Time
Add "Do Not Schedule" (DNS) blocks to your calendar
Ensure they are marked as "Busy"
For holidays or time off, create Out of Office events on your connected calendar
Important: All-day events will not prevent double bookings unless marked as "Busy."
Adding Personal Calendars
Open Google Calendar while logged into your personal account
Find "My calendars" section and click the down arrow
Hover over the calendar to share and click the three dots
Select "Settings and sharing"
Under "Share with specific people," click "Add people"
Add your work email and adjust permissions
Click "Send" and follow the emailed link
Setting Up Interview Locations
Google Meet
Selected by default if available in your Google Workspace
Note: Due to Google's 2023 policy update, candidates must manually confirm calendar invitations
Dover helps by sending reminders from [email protected] with rescheduling links
Zoom
Log in to your Zoom account
Go to Meetings > Personal Room tab
Optional: Remove password requirement in Zoom settings
Click on My Account in the menu bar
Click on Settings on the left sidebar
Scroll down to the Passcode options.
Toggle the sliders to the desired settings. Blue indicates the setting is on.
Copy your Personal Meeting URL
Paste into Dover Scheduling preferences
Set up a personal zoom room:
Every licensed user of Zoom has a personal Zoom room, however, if you want to customize the link you must be on the business or education plan.
Sign in to the Zoom web portal.
In the navigation panel, click Settings.
Click the Meeting tab.
Click on the Security tab. We recommend that you enable the Waiting Room feature to prevent anyone from entering into an ongoing call. If you have the passcode feature enabled, make sure you toggle on "Embed passcode in invite link" as shown below.
If the setting is disabled, click the toggle to enable it. If a verification dialog appears, click Turn On to verify the change.
Note: If the option is grayed out, it has been locked at either the group or account level. You will need to contact your Zoom admin in order to make the necessary changes.
Phone Call
Candidates will share a phone number for you to call them on.
In Person
Address where you will conduct interviews and that will be shared in the Google Calendar event.
Option 2: Third-Party Scheduling Link
In Interview Preferences, select Third-party link
Enter your scheduling link URL (e.g., from Calendly)
Click Save
Note: With third-party scheduling, Dover cannot automatically schedule, reschedule, or send followups to candidates. Interview durations will always be the same.
Option 3: No Scheduling Link
In Interview Preferences, select Do not use a scheduling link
Click Save
You'll need to coordinate interview times directly with candidates
Manually update candidate status in Dover after interviews
Frequently Asked Questions
Dover Scheduling: Can I check when candidates can book time with me?
Yes, go to Interview Preferences and click "See my availability" to view your calendar with conflicts clearly marked.
Dover Scheduling: Will Dover delete any of my calendar events?
When interviews are rescheduled using Dover Scheduling, the original interview event will be deleted.
Dover Scheduling: What events can Dover see on my calendar?
Dover can view all the calendars that you are subscribed to, including coworkers' calendars if you are connected with them.
Dover Scheduling: Why is viewing all connected calendars helpful?
This is by design β so we can track when Dover candidates have meetings on a "Hiring" calendar, or reach late-stage interviews. Dover uses Google Calendar API to provide this functionality.
Dover Scheduling: Why is Google Meet greyed out?
This is due to your company email account permissions. If you cannot select Google Meet we suggest reaching out to your IT department or your GSuite Admin and see if granting your team access to Google Meet is possible.
Dover Scheduling: What are Google's Calendar permissions?
Dover uses the Google Calendar API to read events from your calendar. Google calendar does not provide more granular permissions than that (e.g. reading from a single calendar is not supported). Dover only queries your free/busy availability and events that relate to active Dover candidates.
Dover Scheduling: How do I block off holidays on my Google calendar?
If you do not wish to have interviews scheduled on holidays, please add an OOO to your calendar so that candidates cannot book time with you on holidays.
Go to your Google Calendar: https://calendar.google.com
Click Create and select Out of Office from the dropdown
Select the date and time of your OOO. Please make sure that your event is Public.
When you've made changes, click Save
What if I need someone to interview for me while I'm away?
Edit your Interview Plan, add an alternate interviewer to the interview stage, and save your changes.