Dover makes it easy to create, send, and manage candidate offers with offer templates and customizable offer email templates. Teams can generate candidate-specific offer letters using variables like start date, salary, and candidate name, then send the offer through Dover, while tracking when the candidate signs and downloading the signed PDF afterward.
Create offer templates
Offer templates let your team standardize offer letters and reuse them across candidates and roles.
How to create offer templates
Go to Settings > Company settings > Offer templates https://app.dover.com/settings/company/offer-templates
Click + Template to create a new template
Enter a name for the template so your team can easily find it later
(optional) Add offer variables
Offer variables are optional placeholders you can reuse throughout the offer letter. When someone creates an offer for a candidate, they fill in the variable once and Dover updates it everywhere it appears in the template.
Write offer letter in the template body
You can click an offer variable to copy it into the template body.
When the offer is later generated for a candidate, you will replace each variable.
When finished, click Create.
How to add offer variables:
Click Manage offer variables
Click + Variable
Add a variable Name
Add a TOKEN
Choose if the variable is Text or Date
Click Add
Examples:
Candidate name:
{{candidate}}Company name:
{{company}}Start date:
{{startdate}}Salary:
{{salary}}
Edit or delete an offer template
In the offer template list:
Click the pencil icon to edit a template
Click the trash can icon to delete a template
Create offer email templates
Offer emails are separate from offer templates.
Each job has a default offer email that can be used when sending an offer to a candidate.
You can edit all email templates including the offer template in Settings > Company settings > Email templates (https://app.dover.com/settings/company/email-templates)
You can:
edit the default offer email for jobs
create a new offer email template
add that offer emails to any job's interview plan
Generate an offer for a candidate
Once a candidate reaches the Offer stage, you can generate an offer letter for them.
Step 1: Open the candidate profile
Go to the candidate’s profile and click Create offer.
Step 2: Choose a template
Select an offer template from the dropdown, then click Next.
Step 3: Fill in offer details
Enter the values for each variable, such as:
company name
candidate name
start date
salary
When you fill in the fields, Dover updates the preview so you can confirm the final letter looks correct.
Click Next to continue.
Step 4: Preview and sign the offer
Review the offer preview, then sign it by clicking Sign and add to candidate portal.
After the offer is generated, Dover creates a shareable offer link that is visible in the candidate's portal.
Send the offer to the candidate
After generating the offer, you can send it in a few ways:
copy the offer link and send it manually
include the offer link in an offer email through Dover
send the link outside of Dover
Please note that you must share the offer link with a candidate. It will not be sent automatically after it is generated.
Manage an existing offer
If an offer already exists for a candidate, you can click Manage offer to review it.
From there, you can:
view the offer
copy the offer link
draft an offer email
download the offer as a PDF
regenerate the offer
Regenerate an offer
If you create a new offer for the same candidate, the new offer replaces the previous one.
The old offer will no longer be accessible.
Use this carefully if you need to update compensation or terms after an offer has already been generated.
How candidates can view and sign offer
Candidates can open the offer link, review the offer letter, and sign it electronically.
After the candidate signs:
the candidate profile updates to show Offer signed
you can click Offer signed to view the signed offer
you can download the signed offer as a PDF
Frequently Asked Questions
Who can create and send offers?
Only client admins and job admins can create offers for candidates. Hiring managers, recruiters, and job admins can create offers to send to candidates.
How do I share an offer with a candidate?
You must share the offer link directly with a candidate. It will not be sent automatically after it is generated.
What is the difference between an offer template and an offer email?
An offer template is the actual offer letter content. An offer email is the email message used to send the offer link to the candidate.
Are offer variables required?
No. Offer variables are optional, but they make it much faster to reuse templates and personalize offers.
Can I reuse the same offer template for multiple candidates?
Yes. That is the main purpose of offer templates. You can create one template and reuse it across candidates by filling in the variable values each time.
Can I send an offer outside of Dover?
Yes. After generating the offer, you can copy the offer link and send it however you prefer.
Can I download the offer as a PDF?
Yes. you can download the offer as a PDF.
What happens if I regenerate an offer?
Regenerating an offer replaces the existing offer for that candidate. The previous offer will no longer be accessible.
How do I know if a candidate signed the offer?
The candidate profile will show Offer signed after the candidate completes signing.