This guide explains how to work with external recruiting agencies in Dover's ATS, allowing you to efficiently track and manage agency-submitted candidates.
Step 1: Add an agency
Add agencies to Dover so they can submit candidates through the agency portal.
Go to app.dover.com and select a job
Navigate to the Agencies tab
Click the +Agency button
Fill out the required information:
Agency name
Recruiter name
Recruiter email address
Agency fee
Click Add to save changes
Step 2: Share the submission link with agencies
Agency recruiters will automatically receive an email with a link to submit candidates. Once added, agencies receive access in two ways:
Automatic Email: The recruiter receives an email with their unique submission link
Manual Share: You can copy the agency's unique link from the Agencies tab
Step 3: Agencies submit candidates through agency portal
Agencies will use their unique portal link to submit candidates. The submission form includes:
Required Fields:
Job selection (from dropdown menu)
Candidate's first and last name
Candidate's email address
Optional Fields:
Resume upload
LinkedIn URL
Additional comments
Note: All submitted candidates automatically enter the first interview stage of your pipeline.
Frequently Asked Questions
How does this benefit my hiring process?
Adding agencies to Dover allows you to:
Track all agency candidates in one place
Send emails and schedule interviews through Dover
Monitor submission metrics per agency recruiter
Track candidate pipeline status
Record hire rates per agency
Are agencies job-specific?
Yes. You'll need to add agencies separately to each job posting. Once added, they'll appear in the Agency dropdown menu for that specific position.
Can agencies access my full ATS?
No. Agencies can only:
Submit candidates through their unique portal
View the jobs you've specifically shared with them
To grant full ATS access (not recommended), you must explicitly add them as team members at: https://app.dover.com/settings/company/members
Need Help?
If you have additional questions about working with agencies in Dover, contact our support team at [email protected]